NOTICE OF PRIVACY PRACTICES
Beyond The Surface Aesthetics
Effective Date: January 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.
PLEASE REVIEW IT CAREFULLY.
OUR LEGAL DUTIES
Beyond The Surface Aesthetics is required by law to:
Maintain the privacy and security of your Protected Health Information (PHI)
Provide you with this Notice of our legal duties and privacy practices
Abide by the terms of this Notice currently in effect
We reserve the right to change this Notice and will make any revised Notice available upon request and on our website.
SMS / Mobile Data
We do not share mobile contact information with third parties or affiliates for marketing or promotional purposes. Information may be shared with subcontractors in support services, such as customer service. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
For Treatment
We may use and share your PHI to provide, coordinate, or manage your medical and aesthetic care. This includes consultations, treatments, referrals, and communications among providers and staff.
For Payment
We may use and disclose PHI to bill for services rendered and to collect payment. This may include providing information to billing services, payment processors, or health plan representatives (if applicable).
For Healthcare Operations
We may use and disclose PHI for practice operations, including:
Quality assessment and improvement
Staff training and credentialing
Business planning and administration
Legal and compliance activities
As Required by Law
We may disclose PHI when required to do so by federal, state, or local law, including public health reporting, audits, inspections, or law enforcement requests.
Business Associates
We may share PHI with third-party service providers (“Business Associates”) that assist us in operating our practice. All Business Associates are required by law to protect PHI and comply with HIPAA.
YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the right to:
Access Your Records
Request to inspect or obtain a copy of your medical records, subject to certain limitations.
Request Corrections
Ask us to amend your PHI if you believe it is incorrect or incomplete.
Request Restrictions
Request limitations on how we use or disclose your PHI. We are not required to agree to all requests.
Request Confidential Communications
Ask us to contact you in a specific way (e.g., only by phone or email).
Receive an Accounting of Disclosures
Request a list of certain disclosures of your PHI made by us.
Receive a Paper Copy of This Notice
You may request a paper copy of this Notice at any time, even if you have agreed to receive it electronically.
NEW JERSEY–SPECIFIC PRIVACY RIGHTS
In addition to HIPAA protections, New Jersey law provides enhanced privacy rights for patients. We comply with all applicable New Jersey statutes and regulations, including but not limited to:
New Jersey Patient Bill of Rights
New Jersey Confidentiality of Medical Information Laws
Minor Consent and Confidentiality Laws
Where New Jersey law provides greater privacy protections than HIPAA, we will follow the stricter standard.
ELECTRONIC COMMUNICATIONS
While we take reasonable steps to protect electronic communications, please note that:
Email, text messaging, and website forms may not be fully secure
By communicating with us electronically, you acknowledge and accept this risk
For sensitive or urgent medical concerns, we recommend contacting our office directly.
BREACH NOTIFICATION
In the event of a breach of unsecured PHI, we will notify you as required by HIPAA and New Jersey law, including providing details of the breach and steps taken to mitigate potential harm.
CHANGES TO THIS NOTICE
We reserve the right to change this Notice at any time. Any changes will apply to all PHI we maintain. The revised Notice will be available in our office and on our website.
COMPLAINTS
If you believe your privacy rights have been violated, you may file a complaint with:
Beyond The Surface Aesthetics
📧 info@beyondthesurfacemedspa.com
You may also file a complaint with:
U.S. Department of Health & Human Services
Office for Civil Rights
www.hhs.gov/ocr/privacy/hipaa/complaints
You will not be retaliated against for filing a complaint.
CONTACT INFORMATION
Beyond The Surface Aesthetics
🌐 https://beyondthesurfaceaesthetics.com
📧 info@beyondthesurfacemedspa.com
